PPT Full Form | Features, Functions, and Uses Of PPT

PPT Full Form

The full form of PPT is a PowerPoint presentation. It’s a presentation program and one of the many programs Microsoft Office runs. Microsoft PowerPoint was acquired by Forthought, Inc. It was developed by Robert Gaskins and Dennis Austin at a software company called.

It was first released on April 20, 1 for Macintosh computers only. Microsoft (MS) acquired PowerPoint after three months for $ 14 million. This was Microsoft’s first major acquisition. Before the introduction of the Microsoft Windows version, PowerPoint had a small market share.

But it grew rapidly with the growth of Windows and Office. Since the late 1990s, academic and industrial sources estimated that PowerPoint had a 95% market share of all global presentation software.

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PPT Features

PPT Full Form | Features, Functions, and Uses Of PPT
PPT Full Form | Features, Functions, and Uses Of PPT

The PPT features are included as follows:

1 . Animation Painter

A great tool when you’ve applied complicated animation to a single object. Now you can copy the animation you applied to one object and paste it directly into another.

2. Video Editor

Video clips are often provided when creating presentations. Often times they have to be cut out to show just what the moderator wants. The user-friendly trim function allows you to trim unwanted footage. You can use a timeline or time codes to make very precise edits.

Again, PowerPoint has some nice video editing settings installed to lighten, darken, or lighten the footage. Remember, however, that if you make an edit within 2010, it will not appear if you save your presentation back to 2007 or 2003.

3. Create a Video of Your Presentation

After we’ve created a presentation, we are often asked to find a way to distribute these presentations without allowing them to be tampered with. PowerPoint has now activated the function to generate the presentation as a video.

With options that let you control the video size and timing for each slide, encoding the video for your playback is also a simple process. It produces a video in WMV format that can be emailed and the end-user doesn’t even need PowerPoint.

4. Automatic Ribbon Toolbars

Automatic Ribbon Toolbars are the tabs that appear when you click a graphic, shape, text, picture, or video that hold all of the effects and properties associated with the object in one place. It’s also fully customizable, which means you can edit existing ones or create new ones with all of your favorite commands activated.

5. Transitions

Slide transitions and general animations have been greatly improved, not only making the existing ones much smoother but also adding some new ones. The layout of the transition bar is much easier to use, with a transition effects window and a drop-down menu of effects options to further control the transition.

6. Sections

Working in the live events industry is a great tool for breaking your entire presentation into sections. You can easily expand and collapse the sections to see the presentation more clearly, you can break up a single presentation into key headings, or if you have multiple speakers, break the entire file into those speakers so you can easily find one specific slide or speaker.

7. Cropped tool, mask feature

What you cut out during clipping is very useful for making precise clipping. Now you can also crop the image and then move it within the crop, which offers even more flexibility in editing.

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8. Effect preview

The effect preview feature saves a lot of time when working on a large presentation. We use it a lot to preview animations and transitions. However, the preview effect has been applied to all of the layout features in PowerPoint so you can see the style.

The file is applied by simply hovering over it instead of continuing to apply each one to see if that’s the option you want. It allows you to instantly switch between styles instead of creating and comparing two versions.

9. Screenshot

Another very useful little tool that lets you take a screenshot and instantly import it into your PowerPoint slide as an image, which you can then crop and add effects to as you wish. This is useful when trying to view a picture from the Internet or a program on your computer.

10. Smart guides

Smart guides are found in the grid and guides toolbox, they automatically show up on your slide to show you where the object you have is aligned with other objects on the slide so that you can easily arrange objects without using the alignment tools.

Uses of PPT

Uses of PPT are described and detailed as follows:

1. Use PowerPoint to create tutorials

For training purposes or educational contexts, worksheets and tutorials can be easily created with PowerPoint, later the simple vocabulary worksheet can use clip art of various objects that scientists label with their names. Printed on paper for individual students.

2. Use PowerPoint presentations as a digital portfolio

When an artist or designer wants to create a sophisticated electronic portfolio, PowerPoint can help them show their work by creating slides with multiple graphics and visuals. In addition, an electronic portfolio can also be sent by e-mail, which is also very convenient for you.

There are some alternatives to get your portfolio published online like Behance like a simple webpage with HTML / CSS and Javascript or even SlideOnline.com if you have your portfolio in a PowerPoint presentation.

3. Create Beautiful Animations with PowerPoint

Without a doubt, PowerPoint is a valuable tool for adding music, sound, and effects to your animation. Hence, you can easily use PowerPoint to create interesting and unique animations. You can also animate items from the clipart library or from your own drawings.

You can download free animations for PowerPoint as animated templates, or you can purchase a good animation background for PowerPoint from any subscription-based service such as PresenterMedia.

4. Using PowerPoint as a Photo Slideshow

You can use PowerPoint to create photo slideshows or digital albums for personal promotion. For example, you can pay a moving tribute to a member of your family or make an entertaining presentation with childhood photos of the newlywed couple at the wedding celebration.

Tips for Using PowerPoint Effectively

Use contrasting colors in your slide layout, minimize the number of slides, limit animation features, and make sure fonts are large enough to be read on the projector screen.

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PPT Functions

PPT Full Form | Features, Functions, and Uses Of PPT
PPT Full Form | Features, Functions, and Uses Of PPT

1. PowerPoint as an Outline

Before digital presentations, it was common for presenters to use note cards or an outline to organize a presentation. PowerPoint enables moderators to show the main points they are talking about during the presentation. Moderator on track but keeping audience focused on the discussion point.

2. Integration of Multimedia

The Multimedia PowerPoint integration enables users to incorporate images (photos, films, or graphics) into the presentations they create.

When looking at how a particular marketing campaign helped a company, the presenter may choose to display a graph showing the increase in sales after the campaign was implemented. You can also include photos, video clips, and audio clips to create a more attractive presentation.

3. Complaints About PowerPoint

PowerPoint Many business people have complained that presenters have become too dependent on PowerPoint, often creating slides that contain the entire presentation and then simply reading each slide. Using PowerPoint as a presentation instead of a presentation aid tends to make the presenter lose. Other common complaints include distracting backgrounds, overwriting on each slide, too many slides, and overuse of animation.

Advantages and Disadvantages of PowerPoint

Advantages of PPT


  • Fast and easy: The basic features are easy to grasp and can make you seem organized, also if you’re not.
  • Simple bullet factors: It can reduce complicated messages to simple bullet factors. Bullet factors are a great basis for a discussion and remind the audio speaker of bottom lines and the company of the message.
  • Easy to produce a vibrant, attractive design: Using the standard templates and themes, you can create something aesthetically attractive, also if you don’t have much knowledge of basic graphic design concepts.
  • Easy to change: when compared with various other aesthetic aids such as graphs, posters, or objects, it’s easy to change.
  • Easily re-order discussion: With a simple drag and drop or using keystrokes, you can move slides to re-order the discussion.
  • Finally, PowerPoint is incorporated with various other items that permit you to consist of components of documents, spread out sheets, and video.


  • Target market Dimension: PowerPoint moves are typically easier to see by a large audience when forecasted compared to various other aesthetic aids.
  • Easy to present: You can easily advance the moves in the discussion one after another with a simple keystroke while still preserving eye contact with the target market.
  • No need for Handouts: They appear great aesthetically and can be easily read if you have actually a projector and screen that’s large enough for the whole room.

Disadvantages of PPT


  • Design power pointless: Gives the impression of web content and coherence, when in fact there is truly very little compound or link in between the various factors on the moves.
  • PowerPoint extra: Some audio speakers produce discussions so they have moves to present rather than outlining, arranging, and concentrating on the message.
  • Changes planning and prep work: PowerPoint is a practical prop for bad audio speakers, as it can reduce complicated messages to simple bullet factors and elevates design over the compound.
  • Oversimplification of the subject: The linear nature of PowerPoint forces the speaker to decrease complexity based on a set of bullet items that are too weak to support decision-making or show the intricacy of a problem.
  • Feature wealth: While the basic features are easy to use and use, an audio speaker can get carried away and attempt to use all the features at the same time rather than simply sustaining a message.
  • Too many flying letters, computer animations, and sound effects without seeing a lot of initial ideas or evaluations can be a genuine issue. Oftentimes, the medium shoves the message apart.


  • Basic equipment required: You will need to have a computer system and projection equipment in position to display the moves to the target market.
  • Concentrate on medium, not message: Too many people forget that they are producing a discussion first which PowerPoint is simply a device.


PowerPoint presentations can be used for a variety of purposes. Presentation, create a consistent and professional format, provide a clear presentation with content, animate individual slides to give them a strong visual impact, and much more.

A PowerPoint presentation has numerous functions such as shapes, export as an image, transitions, custom animations, designs, the selection field, automatic expandability, customizable presentation templates, morph, zoom, presentation notes, recorded comments, integration of Office 365, sounds, and animations, graphics, Diagrams, drawings, color palettes, shortcuts to avoid wasting time and much more.

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